Live firstCore plan

Cards and expenses, organized around the practice.

Physical and virtual cards for every location, provider and purpose. Receipts land on the right transaction, coding follows your rules, and every settlement is already a journal line by location.

Join the waitlist See the demo

Receipt attachedWithin policy

Northline Dermatology

Transactions

All locationsThis monthNeeds review · 3

Merchant	Card	Location	Amount	Status
Meridian Medical Supply	Clinic supplies · 4412	Midtown	$1,284.50	Within policy
Alder Dermatopathology	Lab · 0931	Riverside	$642.00	Receipt attached
Northgate Parking	Dr. Chen · 7720	Midtown	$18.00	Memo needed
Cloudline EHR	Software · 2201	All	$2,150.00	Recurring
Prairie Linen Service	Facilities · 5518	Oak Park	$390.25	Within policy

Capabilities

What Treso Spend does

Cards for every location, provider and purpose

Issue physical and virtual cards in a minute. Each card carries a named policy, a limit and the dimensions the books need, so a supply order in Riverside never has to be re-coded as a dinner in Midtown.

Freeze, replace lost or stolen, or close with one confirmation
Named policies by role, location, category and amount
Program dashboard: limits, utilization and spend by cardholder

Cards

Card	Holder	Limit	Status
Clinic supplies · 4412	Midtown office	$5,000 / mo	Active
Lab · 0931	Riverside office	$3,000 / mo	Active
Dr. Chen · 7720	E. Chen, MD	$1,500 / mo	Frozen
Software · 2201	Practice admin	$4,000 / mo	Active

Receipts and coding without the chase

Snap, forward or drag receipts in; Treso matches them to the settlement and codes the transaction from your rules. Splits across GL accounts, locations and providers post as separate lines. When a memo is required, the cardholder hears about it, not the controller.

Coding rules with priorities you can test against history
Splits by GL, location and provider
Missing-receipt nudges, with a receipt threshold per card

Coding

Merchant: Meridian Medical Supply
Rule: Supply distributors → 5110 Clinical supplies
Split: Midtown 60% · Riverside 40%
Receipt: Matched by amount + date
Memo: PO 2041 · derm packs

Rule appliedReceipt attached

Approvals the way the practice decides

Approval steps by amount band, location and category: a location manager up to their limit, the controller above it, the owner for anything unusual. Reimbursements, mileage and per diem run through the same chain.

Multi-step approval policies with per-person limits
Bulk approve, re-code or flag from the list
Reimbursements with a mileage calculator and per diem

Reimbursement · $412.80

Submitted by P. OkaforConference travel · mileage 164 mi
Approved by Riverside managerWithin $500 limit
Controller reviewSecond step above $250
Paid by ACHNext run · Friday

Budgets, recurring vendors and the shape of spend

Budgets per card, location or category, with alerts at the thresholds you choose. Treso recognizes recurring software and service charges, keeps a renewal calendar, and flags the anomalies worth a look.

Budget alerts, deduped per period
Recurring-vendor detection and renewal calendar
Spend by merchant, category, location and cardholder; month over month

September · Clinical supplies budget

Midtown$9,420 of $10,000
Riverside$6,118 of $8,000
Oak Park$3,905 of $6,000

How it posts to the ledger

Every settlement posts a balanced journal: the expense account from the coding rule (or each split line), debited by location and provider, against the card liability. Re-coding posts a reclass; refunds and reversals follow the original split. Nothing is edited after the fact, so your statement export and your GL always agree.

Balanced journalsLocation + provider on every lineIdempotent per business eventNever edited, only reversed

Who uses it

Roles

Practice administrator
Location manager
Controller
Every cardholder (receipts from their phone)

Permissions carry a location scope and an approval limit. The same limits apply to agents acting in this module.

Questions

Do we have to move our bank to use cards?

No. Cards are funded from your Treso operating account, which can sit alongside the bank you already use. Many practices start with cards and bill pay and move deposits later.

Can a provider have their own card?

Yes. Cards can be issued to a person or a purpose, and each carries a provider dimension so their spend shows up in their P&L line.

What about receipts for the auditor?

Receipts are stored with the transaction and included in statement exports and the month's close package. Deleted receipts are soft-deleted and recoverable.

Does it work with QuickBooks?

Yes. Transactions sync as journal lines with your account mapping and location as department. Xero and NetSuite follow the same mapping.

Works with

Related modules

Treso Bills

AP inbox with OCR, approval chains, payment runs and vendor records with W-9s on file.

Live first

Learn more

Treso Banking

An operating account where deposits land, cards and bills are funded, and every movement is on the ledger.

Live first

Learn more

Treso Accounting

QuickBooks, Xero and NetSuite sync, a close checklist, journal entries with approval and a CPA console.

Live first

Learn more

All modules

Pre-launch

See Treso Spend with real data shapes.

The demo opens Spend as Dana, who works in it every day at a synthetic dermatology practice. Owner, location manager, front desk, billing, provider, controller and CPA are each one click away, and nothing in it is real.

Join the waitlist Open Spend as Dana, owner